Procurement Process

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Sarasota County Procurement uses several competitive methods to acquire goods and services for the county. We work closely with business units to get what they need at the best value for taxpayers. Key methods we use to obtain goods and services include:

  • Category One - purchases of products and services costing $5,000 or less, are procured without competition.

  • Category Two - Purchases of products and services greater than $5,000 to $25,000 are competitively solicited verbally or in writing. A minimum of three verbal quotes are required. 

  • Category Three - Purchases of products and services greater than $25,000 to $100,000 are solicited through an Invitation for Quote (IFQ).

  • Category Four - Purchases of products and services greater than $100,000 are solicited by sealed bid or proposal. 

    • Invitation for Bid (IFB) - used for many procurements exceeding $100,000. Sealed bids are submitted in response to a formal invitation for bids and pricing is revealed only at the time and date set for the bid opening.

    • Request for Proposals (RFP) - used for soliciting proposals from potential providers of goods and services when price is not a primary evaluation factor.

  • Request for Information (RFI) - used to gather information from potential providers of a product or service.

  • Request for Professional Services (RPS) - used to solicit professional engineering, architectural, landscape architectural and survey and mapping services in accordance with 287.055 Florida Statutes.

  • Professional Services Library - a group of firms selected to provide professional engineering, architectural, landscape architectural and mapping & surveying services on an on-going basis through continuing service contracts.

Review Chapter 7 of the Sarasota County Procurement Manual for detailed information on all county procurement methods.


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