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 Reservation and Deposit Guidelines

 
Venice Community Center Reservation Deposit
 
Venice Community Center has separate deposit procedures and requirements due to the nature of advanced bookings at the site.
 
If the rental fee is less than $250, the entire fee is due at the time the reservation is made.
 
If the rental fee is greater than $250 and less than $499, a $100 Reservation Deposit is due at the time the reservation is made. The balance is due no later than 120 days prior to the reservation date. If reservations are made within 60 days of the event, the total rental fee must be paid at the time the reservation is made.
 
If the rental fee is between $500 and $999, a $200 Reservation Deposit due at the time the reservation is made. The balance is due no later than 120 days prior to the reservation date. If reservations are made within 60 days of the event, the total rental fee must be paid at the time the reservation is made.
 
A minimum of 20 percent of the rental fee is due at the time of reservation, for reservations made more than 120 days prior to the event date for rentals $1,000 or more. The remaining rental fee may be paid 120 days in advance of the reservation date. Reservations made within 90 days of the event must be paid in full at the time the reservation is made.
All Reservation Deposits indicated above are applied to the total rental fee.
 
Venice Community Center Security Deposit
 
The security deposit shall be equal to the reservation deposit.
 
For rentals under $250, the security deposit shall be $100.
 
The user shall be responsible for all costs associated with damages to park facilities, equipment, furnishings, and grounds.
 
The damage deposit will be refunded upon verification by Parks and Recreation staff that the facility or grounds or other rental area has been left in a condition similar to that prior to use and that there has been full compliance with the agreement/permit authorizing the event.
 
Should the facility, grounds, or other rental area not be left in its original condition prior to use by the user, the deposit will be applied to the actual cost of necessary custodial services, and/or personnel charges (billed at over-time) materials, and equipment required to complete repairs.
 
The user shall further be responsible for any costs above the amount of the deposit. A violation of any rental condition, rule, regulation, or ordinance, or a material misrepresentation by an individual, a group, and/or organization shall result in forfeiture of the security deposit. 
 
Venice Community Center Cancellation/Changing of Dates
 
Cancellations must be submitted in writing to Parks and Recreation.
 
For rentals under $999, cancellations are accepted 120 days prior to the event date. Refunds of the Reservation Deposit and the Security Deposit will be processed minus a $25 administrative fee.
 
For rentals $1,000 or more, cancellations are accepted 120 days prior to the event date. Refunds of the Reservation Deposit and Security Deposit will be processed minus the designated reservation cancellation fee.
 
Reservations made or cancelled within 120 days of event will not be eligible for refund.

Sarasota County, Florida
941-861-5000
TTY: 7-1-1
or 1-800-955-8771
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