Application
For an application, please contact Claire Alexander at 941-861-2882
or
calexand@scgov.net.
Application Review Process
Review of the programmatic merits of Contracted Human Services
applications are made by the
Human Services Advisory Council
(HSAC).
The objective of the advisory council is to utilize
Contracted Human Services funding to fund the services that are
identified and prioritized as being most critical or
strategically effective to the well-being of the community.
The members of the Human Services
Advisory Council have adopted a specific rating criteria to be
used to evaluate the requests for Contracted Human Services
funding. These criteria are described in the following sections:
Rating
Criteria
Agency Capacity (25 points)
A. Administrative (12
points)
- Is the background and
previous experience of the agency administrator/director
consistent with the responsibilities of the position?
- Are the agency’s
credentials, accreditations, and licenses current and
appropriate for the programs being proposed?
- Does the agency utilize
volunteers?
- Is there an effective
plan describing how volunteers will be recruited, what
skills and qualifications will be expected, and how
volunteers will be utilized to supplement the work of
agency staff?
- To what extent has the
agency been successful in securing matching funds from
other sources to supplement County resources?
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B. Governance (9
points)
- Does the agency
have an effective governing board, i.e. one that
meets on a regular basis, with active members
that are knowledgeable of the agency’s
operations?
- Does the
governing board have a significant role in
establishing policy for the agency; in
monitoring operations and service quality; in
reviewing, approving, and overseeing the
agency’s budget?
- Does the agency
make effective use of advisory committees?
- Do clients have
an opportunity to participate through these
committees or otherwise have a voice in the
agency’s policies and procedures?
- Do new employees
receive orientation/training at the beginning of
their employment?
- Do program staff
receive pre-service training regarding their job
responsibilities?
- Do they receive
in-service training? [source: site visit]
C. Facility (4
points)
- Is the
facility to be used by this program clean,
adequate for the program, and in good
repair?
- Is the
facility accessible to persons with
disabilities?
- If there are
problems in this area, does the agency have
plans in place to address these problems?
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Program Capacity (50 points)
A.
Justification of need (20 Points)
- Does
the proposal provide sound
documentation that the program meets
an identified need in the community?
- How
was the need for the program
identified? (cite source data)
[Source: Program Narrative Question
2]
- What
are the anticipated adverse effects
of not providing services to meet
the unmet needs? [Source: Program
Narrative Question 2]
- Is
there a formal waiting list for the
services to be provided?
- If
yes, how many persons are on the
list and what is the average wait
time to receive services? [Source:
Program Narrative Question 4]
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B.
Target Population (15 points)
-
Does the proposal clearly
identify the target
population to be served by
the program? How many
clients are to be served?
Where is the target
population located? [Source:
Program Narrative Question
4]
-
Is the basis for the
selection of the target
population reasonable and
logical? [Source: Program
Narrative Question 4]
-
Does the agency have
previous successful
experience in serving this
target population? [Source:
Program Narrative Question
4]
-
Will the program be readily
accessible to the target
population?
-
Is the facility located in
an area which is convenient
to the program’s clients?
-
Is the facility accessible
by public transportation?
-
Are the program’s services
offered at times which are
appropriate and convenient
for the target population?
[Source: Program Narrative
Question 4]
-
Does the agency have a plan
for marketing its services?
-
How will clients be referred
to the program? [Source:
Program Narrative Question
4]
-
Does the program make
accommodations for persons
with special needs? [Source:
Program Narrative Question
4]
C. Program Resources (15
points)
-
Is the agency’s proposed
staffing plan for the
program sufficient to
operate the program?
What is the proposed
staff/client ratio, and
is it reasonable?
[Source: Salaries By
Program]
-
Is the agency’s staff
culturally diverse,
consistent with the
population served?
[Source: Salaries By
Program]
-
Are the minimum job
requirements (education,
training, and
experience) of program
staff appropriate for
their responsibilities?
[Source: Salaries By
Program]
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Evaluation (85 points)
A. Program
Evaluation (7
points)
-
If this is an
existing
program, has
there been a
formal program
evaluation
completed in the
past two years?
If yes, has the
agency made
effective use of
the evaluation
results?
[Source: Site
Visit]
-
Are clients
and/or direct
care staff
involved in the
evaluation of
services?
-
How is the
feedback
utilized to
improve
services?
[Source: Site
Visit]
-
Does the agency
have an
effective
mechanism for
determining
client
satisfaction
with the
programs and
services it
offers? How is
the client
feedback
utilized to make
program
improvements?
[Source: Site
Visit]
B. Previous
Program
Performance (20
points)
-
If this an
existing
program
currently
funded
through the
Contracted
Human
Services
Program, how
well the
program meet
its outcome
measures
included in
the agency’s
contract for
FY 2002-2003
and FY
2003-2004?
[Source:
Performance
Report
Provided By
Staff]
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C.
Consistency
with CHS
Program
Policy
Framework
(25 points)
-
To what
extent
is the
proposed
program
consistent
with the
mission
statement,
the
priority
outcome
areas
and
sub-areas,
and the
service
definitions
included
in the
Contracted
Human
Services
Program
policy
framework?
[Source:
Program
Narrative
Intro
and
Question
1]
-
To what
extent
does
this
program
directly
impact
the FY
2007
Community
Outcome
Targets
included
in the
policy
framework?
-
Is the
linkage
between
the
program
and the
community
outcome
target(s)
clear,
logical,
and
reasonable?
[Source:
Program
Narrative
Question
3]
-
Does the
program
provide
services
which
directly
benefit
individuals
or
families?
[Source:
Program
Narrative
Question
1]
-
If the
services
to be
provided
do not
directly
benefit
individuals
or
families,
do the
services
build
the
community’s
capacity
to meet
the
needs of
individuals
and
families
indirectly
through
enhancing
infrastructure?
[Source:
Program
Narrative
Question
1]
D.
Program
Design
(18
points)
-
Does
the
program
goal
clearly
state
what
the
program
is
intended
to
accomplish?
Is
the
program
goal
consistent
with
the
agency’s
mission
statement?
[Source:
Program
Narrative
Intro]
-
Is
the
program
logic
model
complete
(inputs,
activities,
outputs,
and
outcomes),
clearly
stated,
and
reasonable?
[Source:
Logic
Model]
-
Is
the
program
outcome
measurement
plan
complete
(outcomes,
indicators
and
targets,
data
source
and
tool,
and
frequency),
clearly
stated,
meaningful,
and
reasonable?
[Source:
Outcome
Measurement
Plan]
E.
Collaboration
(15
points)
- Does the proposed program represent a collaborative effort with other agencies or organizations? If yes, does this collaboration involve joint funding with other partners and/or coordination of service delivery?
- Is there evidence that the collaborative efforts can be expected to produce better results and/or lower costs? [Source: Program Narrative Question 5]
- How would the proposed program work with other provider agencies to better serve the target population? Does the agency have formal linkages with other agencies to accomplish this? [Source: Program Narrative Question 6]
- Does the applicant have a plan to minimize duplication between the services offered by this agency and those of other organizations? [Source: Program Narrative Question 6]
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Financial Capacity (40 points)
A. Agency Fiscal Capacity (20 points)
- Does the agency have the financial capacity to provide and manage the program? (Operating Efficiency)
- Has the agency developed a diversified funding base? Would programs/services be critically affected if one funding source were to be reduced or eliminated? (Funding Diversity)
- Has the agency demonstrated successful (consistent or growing) fund-raising efforts? (Funding Diversity)
- Has the agency actively sought out funding from governmental sources (local, state, federal) and/or private or public foundations? (Funding Diversity)
- Does the agency have a foundation? If yes, does the foundation generate funds for operations? If yes, how are these funds used? (Funding Diversity)
- Does the agency demonstrate a history of stable income and expenses? (Operating Efficiency)
- Has the agency been audited within the past two years? Were significant audit exceptions reported? (Fiscal Controls)
- Does the agency maintain adequate fiscal controls? (Fiscal Controls)
- Are there significant changes in the agency’s budget? (Significant Changes in Budget)
- Does the agency have fiscal reserves? (Conclusion)
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B. Program Budget (20 points)
- Is the proposed budget complete, accurate, and adequately explained? (Significant Changes in Budget)
- Has the agency secured funding for this program from other sources in order to leverage the Contracted Human Services Program funds being requested and reduce dependence on County funds? (Funding Diversity)
- Are the proposed revenue projections from other funding sources clearly defined and are they realistic? (Funding Diversity)
- Are fees charged to clients for the services provided through this program? If yes, are the fees based on a means test [sliding fee scale]? (Funding Diversity)
- If this is an existing program, are the variances between the current year budget and the proposed budget for FY 2005 adequately explained and are they reasonable? (Significant Changes in Budget)
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